General Definition of Work
Performs difficult administrative work processing and maintaining associated records for accounts payable, administering risk management program for property and equipment, and related work as apparent or assigned. Work is performed under the moderate supervision of the Finance Director.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions
 - Processes data entry of accounts payable invoices for payment for County departments
   and constitutional offices.
 - Processes edit reports and reviews documents for accuracy and completeness; verifies
   availability of funds within department.
 - Processes accounts payable check run; obtains signatures for checks; prepares checks to
   be mailed with remittance stubs.
 - Files all invoices by vendor and maintains for annual audit.
 - Processes voided checks and prepares reports for County Treasurer.
 - Maintains documentation for new vendors and W-9 vendors.
 - Maintains prints and balances annual 1099 reporting forms.
 - Reviews with auditors invoices for annual audit. 
 - Performs customer service functions; provides information and assistance regarding
   accounts payable issues. Maintains inventory of copy paper for all County departments.
 - Administers the County's risk management for property and equipment; maintains
   communication with County departments regarding property and equipment insurance
   needs.
 - Maintains, coordinates and updates County's property and equipment insurance policies.
 - Maintains files and processes correspondence with insurance companies.
 - Processes all automobile accident, property and general liability claims for County and fire
   and rescue; maintains associated files.
 - Performs auto additions and deletions for County and fire and  rescue.
 - Updates County’s fixed asset schedule. 
 - Performs Department of Motor Vehicles driver record checks.
 - Prepares procurement advertisements; receives sealed bids, invitation to bid, request for 
   proposals and maintains procurement files.
 - Processes requests for purchase orders; assigns and issues purchase order numbers;
   maintains log; meets with vendor representatives.
 - Assists Payroll Technician as required and assigned.

Knowledge, Skills and Abilities
General knowledge of accounts payable policies, practices and procedures; general knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of routine accounting principles; general knowledge of risk handling techniques and methods; general knowledge of insurance contract language, methods of filing insurance reports and claims; general knowledge of state and County procurement laws, policies, regulations and procedures; general knowledge of standard office procedures, practices and equipment; ability to make arithmetical computations quickly and accurately; ability to post accounts with speed and accuracy; ability to efficiently operate a variety of office machines; ability to operate personal computer including some knowledge of applicable software packages; ability to establish and maintain effective working relationships with associates, vendors, elected officials and the general public.